# Viewing data as a team **URL:** \ **Category:** General\ **Created:** [July 22, 2025, 9:36am UTC](https://community.epicollect.net/t/viewing-data-as-a-team/1101 "2025-07-22T09:36:05Z")\ **Posts on this page:** 6\ **Page:** 1
**Author:** ![Daniel\_Rutland](https://community.epicollect.net/user_avatar/community.epicollect.net/daniel_rutland/32/3026_2.png) [@Daniel\_Rutland](https://community.epicollect.net/u/Daniel_Rutland)\ **Post date:** [July 22, 2025, 9:36am UTC](https://community.epicollect.net/t/viewing-data-as-a-team/1101/1 "2025-07-22T09:36:05Z")
### Project Name (if applicable, otherwise just type n/a) Wear Citizen Science Water Quality Monitoring ### Question I see from the User Guide that collectors are only able to see their own data (even if we opt for “public” in settings, it seems). As we work as a dispersed team, this seems a shame. It would be helpful for individual collectors to be able to see the water quality readings in other watercourses within the catchment for comparison with their own. Is there any way we can make this possible? I’m aware of the viewer category, but am concerned that moving people to this would remove their ability to collect data. Thanks ### I confirm I have read the User Guide at [docs.epicollect.net](http://docs.epicollect.net) on ### I confirm I have searched for an answer in this community. on ### I confirm I have tried asking the same question to Perplexity AI with the tag #epicollect5, but it did not help. on ---
**Author:** ![Epicollect5](https://community.epicollect.net/user_avatar/community.epicollect.net/epicollect5/32/2653_2.png) [@Epicollect5](https://community.epicollect.net/u/Epicollect5)\ **Post date:** [July 22, 2025, 9:51am UTC](https://community.epicollect.net/t/viewing-data-as-a-team/1101/2 "2025-07-22T09:51:04Z")
When a project is set to **PUBLIC** on Epicollect5, anyone with the project link can view all collected entries and also contribute by creating new entries. However, users can only edit their **own** entries — even if they have the _collector_ role — which is the expected behaviour for public projects. Are you experiencing anything different? We just tested it on our side and it looks like it is working as it should. ![Screenshot 2025-07-22 at 11.46.26](https://discourse-space.fra1.digitaloceanspaces.com/original/2X/e/e1743e6ed14ecc8eca4313ae61e159533144a003.png) More info → > **[Manage Users | Epicollect5 User Guide](https://docs.epicollect.net/web-application/manage-users)** > > Epicollect5 offers granular access control to projects and their data. ---
**Author:** ![Daniel\_Rutland](https://community.epicollect.net/user_avatar/community.epicollect.net/daniel_rutland/32/3026_2.png) [@Daniel\_Rutland](https://community.epicollect.net/u/Daniel_Rutland)\ **Post date:** [July 28, 2025, 12:54pm UTC](https://community.epicollect.net/t/viewing-data-as-a-team/1101/3 "2025-07-28T12:54:43Z")
Thank you for this. One of our collectors asked about this and said he could only see his own data. I’ll need to check this with him. Perhaps he’s not looking in the right place or entering the right link. I’ll get back to you if we need more help. ---
**Author:** ![Epicollect5](https://community.epicollect.net/user_avatar/community.epicollect.net/epicollect5/32/2653_2.png) [@Epicollect5](https://community.epicollect.net/u/Epicollect5)\ **Post date:** [July 28, 2025, 1:18pm UTC](https://community.epicollect.net/t/viewing-data-as-a-team/1101/4 "2025-07-28T13:18:26Z")
In Epicollect5, project privacy settings control access to data: - If a project is set to [private](https://docs.epicollect.net/web-application/set-project-details), collectors can only view their own entries and cannot see those submitted by others. - If a project is [public](https://docs.epicollect.net/about/privacy), all collectors can view entries submitted by any participant, but editing permissions are restricted to their own entries only. For more details, see the [Epicollect5 Privacy documentation](https://docs.epicollect.net/about/privacy) and [Project Settings guide](https://docs.epicollect.net/web-application/set-project-details). ---
**Author:** ![Daniel\_Rutland](https://community.epicollect.net/user_avatar/community.epicollect.net/daniel_rutland/32/3026_2.png) [@Daniel\_Rutland](https://community.epicollect.net/u/Daniel_Rutland)\ **Post date:** [July 31, 2025, 11:04am UTC](https://community.epicollect.net/t/viewing-data-as-a-team/1101/5 "2025-07-31T11:04:04Z")
Thank you for your help. Both of our most regular collectors still report that they can only see their own data, even though our project is definitely set to Public. Neither is too concerned, so this may have to remain a mystery, unless you can think of any other reason for the problem. ---
**Author:** ![Epicollect5](https://community.epicollect.net/user_avatar/community.epicollect.net/epicollect5/32/2653_2.png) [@Epicollect5](https://community.epicollect.net/u/Epicollect5)\ **Post date:** [July 31, 2025, 8:53pm UTC](https://community.epicollect.net/t/viewing-data-as-a-team/1101/6 "2025-07-31T20:53:41Z")
We could not find any project name **Wear Citizen Science Water Quality Monitoring** , so we assume the project is named **Wear Citizen Science Water Quality Survey**? To assist with debugging, we added a test collector to that project using the email address: bar\*\*\*\*\*\*\*\*\*\*\*\*\*ia@gmail.com That user can see all the entries, as expected. ![Screenshot 2025-07-31 at 22.50.23](https://discourse-space.fra1.digitaloceanspaces.com/original/2X/e/ee1deec501ec065c7f28861a509b2ea54265a994.png) Please ensure that your collectors are accessing the **correct project** , as everything appears to be working properly on our end. The difference in project name might indicate that they are connected to the wrong one, which could explain the issue.